'Data Initiation' (Week 1 Tasks)

Description

Once your Lodge or Chapter is live on Hermes, you are requested to carry out a number of preliminary tasks. These tasks will ensure there are no inaccuracies or gaps in the unit’s data. This also provides an excellent opportunity to become familiar with Hermes. 

For a full description of the Data Initiation phase refer to the 'Hermes Data Initiation Guide' by clicking here.

In summary the broad tasks are as follows: 

• Check Lodge/Chapter Information - This is to ensure that the information held is accurate. For example, are the meeting dates correct? 

• Check Member’s Personal Details - This is to ensure that details held about each member (e.g. email address) are correct. There is also the opportunity to add new fields like a current photograph of the member. 

• Check Members Masonic Details -  This is to ensure that the masonic details held about your members are correct. For example, their office history and masonic honorifics.

• Check Historical Installation Returns -  This may or may not already be completed depending on the current practices used in your region. If your region is only using the UGLE/SGC Installation Return you will need to enter the missing officers dating backt to 2010. If your region requests a full Installation Return it is likely that this is not necessary.

• Circulate Grand Lodge Reference Numbers - Lodge and Chapter members must be made aware of their Grand Lodge Reference Number. This information will be required if the member wishes to join another unit or undertakes any part of a ceremony when visiting another Lodge or Chapter.