Completing the 'Attendance Register'

Description

After each meeting you must record who attended the meeting using the 'Attendance Register', this is a key first step as it will impact the completion of the Post Meeting Report as, if someone is not recorded as having attended they will not be able to be recorded as having participated in Ceremony.

You can, prior to the meeting, update 'Apologies Received' which will carry through to the 'Attendance Register', reducing the amount of effort involved in completing it.

If a member was not 'Present' nor gave 'Apologies' then you can leave both tickboxes blank. This will class them as a 'Did Not Respond'. If a member does not respond for 2 consecutive meetings then the Lodge Almoner is advised by email, with Membership Officer in copy.

Finally, upon saving your 'Attendance Register', you will also need to record the number of 'Visitors'.

Step by Step Instructions

Step 1: Open the 'Meeting Management' screen from the 'Home' screen

Step 2: Ensure the 'Post Meeting' tab is selected

Step 3: Click 'Update' within the 'Attendance Register' region

Step 4: Click the relevant tickbox for each member, marking them as either 'Present' or 'Apologies'. If they did not attend, nor gave apologies, leave both boxes blank for that member and they will be classed as a 'Did Not Respond'

Step 5: Once you have completed the 'Attendance Register', click 'Save'

Step 6: Upon reading the confirmation message, click 'OK'

Step 7: Now enter the number of 'Visitors' that attended. These include any non-Subscribing Members such as Honorary Members, Guest Organist/Tyler/Janitor or visiting members.

Step 8: Click 'Save'

Additional Information

•  If a 'Visitor' attended and also participated in a Ceremony then you will need to know their GL Ref. This can be given to you by the member themselves (who can get it from a Sec/SE of a Lodge/Chapter they are a member) or from your Regional Admin Office.